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A Complete Record for Every Person in Your Organization
- Webpoint centralizes contact details, profiles, membership history, certifications, event sign-ups, and interaction logs in one place. Finding, updating, and verifying a member takes seconds, not minutes. Show detailsHide details
- Full contact profiles — biographical info, Olympic/veteran status, and sport-specific attributes
- Advanced search and filtering across any combination of fields
- Contact groups for targeted emails and bulk operations
- Interaction and activity log — every email, transaction, and registration in one timeline
- Member verification for instant eligibility lookup
- Bulk import via spreadsheet with validation
- Associate contacts to organizations, roles, or other contacts
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Automate the Full Membership Lifecycle
- Handle renewals, reminders, transfers, and compliance enforcement without the manual work. Webpoint automates the entire membership process — configurable to your organization's exact schedule and requirements. Show detailsHide details
- Unlimited membership types with distinct pricing, duration, and age rules
- Auto-renewal with configurable advance notice
- Automated email sequences for expiring and lapsed members
- Member cards — digital and printable
- Club and chapter transfer workflows
- Membership dashboard with charts and KPIs
- Churn reporting — track and analyze member loss over time
- Insurance certificate requests handled through the system
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Manage Certification Programs End-to-End
- Define prerequisites, build exams with custom pass rates, attach training videos, and automatically track completion. When a member earns a certification, Webpoint can trigger eligibility changes, generate certificates, and notify the right people — automatically. Show detailsHide details
- Multiple certification programs with unique rules and prerequisite chains
- Exam builder with question banks and configurable pass rates
- Video integration — attach required training content to any program
- Automated completion tracking and cert-triggered eligibility enforcement
- Customizable printable and digital certificate design
- Waiver management and supporting document uploads
- Certification reporting — current, pending, expired, and blocked
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Keep Your Organization Safe and Compliant
- Webpoint integrates directly with background screening vendors and SafeSport, tracks application status in real time, and blocks ineligible members from rosters and events until requirements are met. Compliance is enforced by the system, not by staff chasing paperwork. Show detailsHide details
- Real-time SafeSport status sync
- Background screening vendor integration — submit and receive applications
- Application status tracking — pending, approved, and flagged
- Eligibility enforcement at roster addition and event registration
- Full audit trail of all screening requests and status changes
- Bulk status refresh across multiple members in one operation
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Run Your Full Event Calendar from One Place
- From local club submissions to national championships, manage the full sanctioning lifecycle in one place. Configure sanction types, set dynamic pricing, define venue and arena details, manage approval workflows, and make events available online or through your backend. Show detailsHide details
- Configurable sanction types and approval workflows
- Dynamic pricing tiers by date, volume, or division
- Venue and arena management with sub-venue support
- Event schedule builder — sessions, time slots, and assignments
- Online vs. backend availability control
- Ticket sales for spectators built into the event record
- Public-facing and admin calendar views
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Fast, Accurate, and Automatic Event Sign-Ups
- Webpoint validates eligibility in real time as athletes register, enforces deadlines and division rules, distributes promotional codes, handles event insurance, and publishes results — so your staff spends less time policing registrations and more time running events. Show detailsHide details
- Real-time eligibility validation at registration
- Configurable divisions, categories, and age groups
- Registration deadline enforcement with automated messaging
- Promotional codes with usage limits and expiration dates
- Event insurance administration built into the flow
- Results entry and publishing to the public site
- Waitlist management when capacity is reached
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Build, Verify, and Publish Rosters with Confidence
- Webpoint checks eligibility against membership and certification requirements, supports coach and fan access, and lets you print or export rosters in seconds. Roster verification is built in — not bolted on. Show detailsHide details
- Team roster creation and editing tied to clubs, events, or seasons
- System-enforced eligibility checks at every roster addition
- Formal submit/approve verification workflow
- Coach and team follower access controls
- Print and export rosters to Excel
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Manage Your Entire Organizational Hierarchy
- Webpoint supports parent organizations, chapters, subsidiaries, and sponsored clubs — each with their own administrators, settings, and workflows. Club insurance applications and merchant account setup are handled right inside the system. Show detailsHide details
- Clubs, chapters, national affiliates, and subsidiary organizations
- Organization profiles — logos, contact info, geographic zones
- Chapter zip code mapping for automatic territory assignment
- Club admin tools — manage members, rosters, and event submissions
- Club insurance application workflow
- Merchant account application for payment processing
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One System for Every Financial Transaction
- Accept payments, issue invoices, process refunds, and reconcile transactions — all in one system. Webpoint integrates with Payflow Pro, USIO, and other payment gateways, and gives administrators a complete financial picture from registration fees to membership sales. Show detailsHide details
- Payflow Pro, USIO integration and support for additional gateways
- Invoice generation and cash sale recording
- Full and partial refund processing with reason tracking
- Batch reconciliation with processor reports
- Automated transaction confirmation emails
- PayFlow and gateway reporting built into the admin view
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Turn Your Data into Decisions
- Webpoint's reporting engine lets you build custom reports, sort and group data any way you need, visualize trends, and track the status of pending memberships, incomplete certifications, and outstanding transactions — then export it all in one click. Show detailsHide details
- Custom report builder — any fields, filters, and sort orders
- Grouping and aggregation by region, club, date range, or any field
- Trend visualization for membership growth, revenue, and KPIs
- Status dashboards — pending memberships, open transactions, incomplete certs
- CSV and Excel export on any report
- Saved and shareable report configurations
- Membership churn and deferred revenue reports
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Stay Connected with Your Entire Membership
- Webpoint's built-in communication suite handles email campaigns, automated renewal and deadline reminders, SMS messaging, and contact group targeting — with SendGrid integration for high-volume deliverability and full preference management for members. Show detailsHide details
- Email campaigns to any contact group or custom segment
- Automated reminders — renewal notices, deadline alerts, event confirmations
- Visual email template builder (Unlayer integration)
- SMS and text messaging to individuals or groups
- SendGrid integration with bounce, spam, and unsubscribe management
- Email log with full delivery status history
- Member-controlled notification preferences
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Run Secure Elections, Polls, and Surveys
- Webpoint gives your organization a purpose-built voting and survey platform. Run board elections with full eligibility enforcement, launch quick polls for member feedback, or build multi-question surveys — all with real-time results and complete audit trails. Show detailsHide details
- Online elections and polls with configurable eligible voter groups
- Poll builder with multiple options and optional candidate images
- Multi-question survey builder with custom answer types
- Date-range controls with automatic open/close enforcement
- Public or private results — configurable per poll or survey
- Per-respondent tracking — see who voted and when
- Real-time results with visual charts
- Testing mode for surveys before going live
And much more
Even more included in the Webpoint platform
Beyond the core features, Webpoint includes a full suite of additional tools — from e-commerce and governance to integrations and content management, all part of the same system.
- Products & E-Commerce
- Sell merchandise, event items, and digital tickets with a full product catalog, promotional codes, and inventory management.
- Committees & Governance
- Manage committee rosters and organizational structure inside the same system your staff uses every day.
- Document & File Management
- Store, organize, and share documents with role-based access control and a built-in file viewer for PDFs and images.
- Content Management
- Update your public website pages, articles, and announcements without touching code — built-in CMS included.
- Rankings & Match Tracker
- Publish live standings and manage every bout, game, or match from submission to verified final result.
- Activities & Time Tracking
- Log staff time, volunteer hours, and mileage reimbursements with approval workflows and timesheet reporting.
- Integrations
- Twilio, SafeSport, OAuth/SSO, LMS platforms, Backblaze, and more.
Want to see these features in action?
Reach out and we'll show you how Webpoint can work for your organization.